SPEAKERS

DAYS

UNIQUE SESSIONS

Register for the Financial Forum 2018

Schedule

Stop-Look-Listen and Learn!
This is the place for you to see and experience firsthand the judiciary systems which are currently deployed and those the future may bring!

These booths will include:
Multiple JIFMS booths specific to Acquisitions, Vendor Administration & Reporting;
Judiciary Inventory Control System (JICS);
Court Registry Investment System (CRIS) & FedInvest;
Judiciary Financial System (JFinSys);
Self Assessment Tool (SAT);
Internal Controls Evaluator (ICE) – JIFMS;
Latest Treasury Programs;
NASA SEWP (Solutions for Enterprise-Wide Procurement);
iPPS – InfoWeb Payroll Projection System;
Invoice Processing Platform (iPP);
Civil Criminal Accounting Module (CCAM) 2.0;
eVoucher, and
Rest Assured

Welcome message, kickoff video, Honor Guard, National Anthem and more.

Remarks by Chief Circuit Judge, Honorable Carl E. Stewart and Michael Milby, Chief of Staff, Department of Administrative Services.

This session will discuss updates for Chapter 13 which includes the revised reporting requirements for improper payments and relief for accountable officers. The session will also discuss the AO’s monitoring process for improper payments.

This session will focus on the procurement process from beginning to end when contracting for the services of a consultant or expert under 5 U.S.C. §3109.

This presentation will provide an overview of the Judiciary’s current Treasury initiatives. Presenters will focus on two specific areas: (1) explaining the government-wide and court-specific impacts of Treasury’s accounting and reporting project, Central Accounting Reporting System (CARS); and (2) the use of mobile applications to receive collections from customers via apps on a mobile device.

This session will engage participants in mapping a multi-defendant/multi-payee joint and several restitution case. Various complications will be discussed as to their potential impacts on the debt accounting, offenders and payees. Participants are encouraged to bring notes regarding unusual joint and several orders to share with their colleagues and the facilitators.

This presentation will provide an overview of the Judiciary’s current Treasury initiatives. Presenters will focus on two specific areas: (1) explaining the government-wide and court-specific impacts of Treasury’s accounting and reporting project, Central Accounting Reporting System (CARS); and (2) the use of mobile applications to receive collections from customers via apps on a mobile device.

Take advantage of an opportunity to talk with various mentors from across the Judiciary about ways to improve financial management activities in JIFMS. AO staff will also be available to discuss high level financial management procedures.

Are you ready to go paperless? If the answer is, YES, you don’t want to miss out on this presentation on Central Contract File (CCF) functionality. This session will provide a thorough overview of CCF and how it can be instrumental in efforts to move into a paperless procurement environment.

Court vendor administrators or any employee who collects and submits requests for non-SAM vendor creation will learn about the vendor administration process and IRS W-9 documentation, including how 1099 reporting is impacted. Upon completion, participants will be able to: reduce the number of name/tax identification number mismatches; identify protocols for setting up new vendors/payees; recognize when to require a W-9 vs. W-8 vs. AO-213; classify diverse payments on Form 1099. (Note: If completed, we can discuss EFT of CCAM payees).

This course will provide an understanding of the Judiciary budget process for new court budget analysts who may have less than five years of budget experience. The discussion will be based on the budget calendar of events for the Judiciary such as the buyouts and severance process, technical appeals process, budget call, supplemental allotment request, reprogramming, returns and withdrawals, and the impact of these budget transactions on the monthly Electronic Status of Funds Report (ESFR) submission.

You have gone through the entire solicitation process to award a purchase order/contract and the contractor is ready to provide services to support your court unit. You’re all set, right? Wrong! This is where the rubber hits the road to ensure mission success. Find out some of the most common pitfalls related to solicitations and how they can affect contractor performance and mistakes that can haunt you down the road. And when issues do arise, we’ll show you how to proceed with terminations for convenience or default, negotiated agreements and other remedies to address problems that arise.

This session is aimed at furthering Agency/Organization Program Coordinator’s (A/OPCs) knowledge of the GTCC program in general, explain hierarchies, the Good Faith Dispute and other things that may help in the management of your program.

This presentation will focus on providing a basic understanding of the audit process. We will provide an overview of the Judiciary’s cyclical audit process from the planning phase of the audit to the reporting of audit results. Among the areas to be discussed, we will cover how court units can prepare for audits. We will also present the most common audit issues and lessons learned from the cyclical court audits.

This presentation highlights the COCP Level 2 Special Program for Court Reporting Services (Vol. 14 § 120.40.35) and will include a very informative overview of this special program as well as a review of contract templates, vendor registration, obligations and clauses that must be included. A very nifty JIFMS demo will also be provided for your viewing and learning pleasure.

This session will focus on important issues affecting the financial administration of CJA panel vendor records, travel, and vouchers. In particular, the session will cover best practices for recording tax ID information in eVoucher and implications of TIN mismatches for your panel attorneys and service providers. For staff involved with CJA voucher processing.

Are there times when a judiciary contracting officer can limit competition without needing a JOFOC? And what are the times when a JOFOC is required? And what are some legitimate reasons to limit competition? These questions and more will be answered during this informative session, removing all doubt about competing judiciary requirements.

This course will discuss how to identify and use the proper budget object code (BOC) and discuss why it is important to use the proper BOC to obligate the items or services purchased by the Judiciary. Additionally, the course will review basic appropriations law principles and explain the application of the Bona Fide Needs Rule and the Necessary Expense Doctrine. The session will provide examples to demonstrate how BOCs should be selected and will also provide an explanation of the determining factors used to determine whether a purchase can be made using appropriated funds.

This session will focus on the budget cycle for Federal Public Defender Organizations.

Participants in this session will discuss best practices that can help a court unit or federal public defender organization maintain a strong internal control environment. The session will include tips for conducting annual self assessments of internal control, and will be geared to staff with more experience assessing controls, reviewing transactions, and adjusting procedures.

Daily payment and voucher processing activities tips and tricks. We’ll discuss common questions regarding invoices, IPAC, and processing cancellations. By the end of the session, participants should have an understanding of the payment process and should be able to troubleshoot typical issues.

The 2017 Atlantic hurricane season was unprecedented in many ways. The number of named storms, the number of major (category 3 or higher) hurricanes making landfall in the United States, and the widespread catastrophic damage made this one of the most active and costliest seasons in recent history.

The judiciary was not spared from the impacts of the season. Court operations were disrupted in Texas, Florida, Georgia, the Virgin Islands and Puerto Rico. Judges and judiciary staff in these areas suffered destruction to their homes and personal property. The recovery process will continue for years.

This session will focus on the many lessons learned during the 2017 season and how to better prepare for future emergency events.

Budget 201 (Moving Beyond the Basics) is a course designed for the more experienced budget analyst. It will provide tips and best practices for JIFMS budget procedures, managing funds, explaining how court and unit allotments fit within the national financial plan, and a discussion detailing the process of verifying and projecting allotments.

This session covers everything you always wanted to know about procurement of tenant alterations and cyclical maintenance of your court unit facilities. Find out why judiciary contracting officers have limited authority to buy construction services and how to work with GSA to get large construction projects funded, awarded and administered.

This presentation will provide an overview of the monthly reporting reconciliation process with focus on the AO 274, AO 274 Supplemental and the AO 183s. The session will cover questions and issues regarding monthly reporting and provide tips and tricks for the monthly reporting reconciliation process.

Participants in this session will discuss why it is important to maintain a strong internal control environment, and key activities that will help court and federal public defender organization staff protect judiciary assets and information.

So, you work and interact with contractors regularly who provide support to your office and its mission. You might have even become good friends, chat on occasion, maybe even go to lunch or happy hour sometimes. Is that okay? And what about that nice tin of cookies the contractor gave you last year? Can you eat those or take them home to the kids? Wait! First, you might want to attend this important session on procurement ethics in the judiciary. The discussion will include the do’s and don’ts for working with contractors, gifts, when and whether contracts can be awarded to relatives of judiciary employees and former judiciary employees and participation in marketing events and meetings.

An overview of registry policy updates since the implementation of the Disputed Ownership Fund (DOF), including how the fee structure has changed in CRIS. An introduction to the new JFINSYS registry module, as well as a discussion of various registry topics.

Stop-Look-Listen and Learn!
This is the place for you to see and experience firsthand the judiciary systems which are currently deployed and those the future may bring!

These booths will include:
Multiple JIFMS booths specific to Acquisitions, Vendor Administration & Reporting;
Judiciary Inventory Control System (JICS);
Court Registry Investment System (CRIS) & FedInvest;
Judiciary Financial System (JFinSys);
Self Assessment Tool (SAT);
Internal Controls Evaluator (ICE) – JIFMS;
Latest Treasury Programs;
NASA SEWP (Solutions for Enterprise-Wide Procurement);
iPPS – InfoWeb Payroll Projection System;
Invoice Processing Platform (iPP);
Civil Criminal Accounting Module (CCAM) 2.0;
eVoucher, and
Rest Assured

Participants in this session will discuss best practices that can help a court unit or federal public defender organization maintain a strong internal control environment. The session will include tips for conducting annual self assessments of internal control, and will be geared to staff with more experience assessing controls, reviewing transactions, and adjusting procedures.

Robin Trevillian & Brian Lynch

Provide updates on what’s new in the Guide to Judiciary Policy regarding Vol. 13, Chapter 2 (Budget Policy), the new Vol. 24, Chapter 4 (Meals and Light Refreshments Policy), and the updated Court Budget Operational Manual (CBOM).

James Farris, Lilly Roeun, Kelly Lee, Cecelia Ashinhurst

Imagine this. You’re COCP Level 1 or 3 contracting officer in your court unit and a judge, manager or colleague in your office brings you an invoice for some computer software they requested for a special project back in August of last year. What do you do? Do you just call up the vendor and pay the bill? You have found yourself in the RATIFICATION ZONE. Find out more about what sort of actions require ratification, who approves, how it’s funded and other important considerations before you pay that bill.

Pat Broome

This session covers a multitude of travel specific and travel related do’s and don’t. We’ll also have a cheat sheet of who the correct contact group is if we are not the appropriate group to answer your questions.

Stacy Slette

This presentation will focus on providing a basic understanding of the audit process. We will provide an overview of the Judiciary’s cyclical audit process from the planning phase of the audit to the reporting of audit results. Among the areas to be discussed, we will cover how court units can prepare for audits. We will also present the most common audit issues and lessons learned from the cyclical court audits.

Veleda Henderson

Are you ready to go paperless? If the answer is, YES, you don’t want to miss out on this presentation on Central Contract File (CCF) functionality. This session will provide a thorough overview of CCF and how it can be instrumental in efforts to move into a paperless procurement environment.

Take advantage of an opportunity to talk with various mentors from across the Judiciary about ways to improve financial management activities in JIFMS. AO staff will also be available to discuss high level financial management procedures.

Court vendor administrators or any employee who collects and submits requests for non-SAM vendor creation will learn about the vendor administration process and IRS W-9 documentation, including how 1099 reporting is impacted. Upon completion, participants will be able to: reduce the number of name/tax identification number mismatches; identify protocols for setting up new vendors/payees; recognize when to require a W-9 vs. W-8 vs. AO-213; classify diverse payments on Form 1099. (Note: If completed, we can discuss EFT of CCAM payees).

Michael Croom, Ching Hua, Pedro Calderon

This course will discuss how to identify and use the proper budget object code (BOC) and discuss why it is important to use the proper BOC to obligate the items or services purchased by the Judiciary. Additionally, the course will review basic appropriations law principles and explain the application of the Bona Fide Needs Rule and the Necessary Expense Doctrine. The session will provide examples to demonstrate how BOCs should be selected and will also provide an explanation of the determining factors used to determine whether a purchase can be made using appropriated funds.

James Farris & Kelly Lee

This session will take all of the mystery out of deciding whether to forego an open market purchase of products and services and use other contracting vehicles – such as judiciary-wide contracts and BPAs, GSA Schedule, NASA SEWP. Get vital information to help you understand the differences in ordering across this variety of contract vehicles, how each type of order should be structured, and whether and what clauses are associated with each. And a very important discussion will be included about how to determine whether prices are fair and reasonable when using these vehicles.

This session breaks down the differences between government contract airfares, government airfares, non-refundable airfare and how do I get a credit when my airfare is non-refundable? Then we’ll discuss frequent flyer points (don’t use them!), constructive cost of airfare, differences in the way airlines do business, etc. We’ll answer any lingering questions you have about airlines, airfares, and government travel.

Stacy Slette

You have gone through the entire solicitation process to award a purchase order/contract and the contractor is ready to provide services to support your court unit. You’re all set, right? Wrong! This is where the rubber hits the road to ensure mission success. Find out some of the most common pitfalls related to solicitations and how they can affect contractor performance and mistakes that can haunt you down the road. And when issues do arise, we’ll show you how to proceed with terminations for convenience or default, negotiated agreements and other remedies to address problems that arise.

Office of general counsel will provide brief overview on how to identify use of funds issues, focusing on the characteristics of appropriation issue-purpose amount and time. The session will also discuss issues in using local attorney admission fund if appropriations are unavailable. We will go thru common questions on use of both types of funds and also take questions from audience on current issues and how to solve them. Lastly, we will focus on some best practices on local attorney admission fund expenditures that you may deploy in your jurisdiction.

Sheila Rajabiun

Line to long at the buffet? Come chat with the staff in Grand Ballroom C&D in a freestyle Open House and let the crowd thin out.

A buffet style luncheon will be served in conjunction with the Keynote Speaker.

James C. Duff, Director of the Administrative Office of the U.S. Courts, will deliver the keynote address.

This session will engage participants in mapping a multi-defendant/multi-payee joint and several restitution case. Various complications will be discussed as to their potential impacts on the debt accounting, offenders and payees. Participants are encouraged to bring notes regarding unusual joint and several orders to share with their colleagues and the facilitators.

Cathy Fujino & Jodi Yarusso

This course will provide an understanding of the Judiciary budget process for new court budget analysts who may have less than five years of budget experience. The discussion will be based on the budget calendar of events for the Judiciary such as the buyouts and severance process, technical appeals process, budget call, supplemental allotment request, reprogramming, returns and withdrawals, and the impact of these budget transactions on the monthly Electronic Status of Funds Report (ESFR) submission.

Lilly Roeun & David Torrence

So, you work and interact with contractors regularly who provide support to your office and its mission. You might have even become good friends, chat on occasion, maybe even go to lunch or happy hour sometimes. Is that okay? And what about that nice tin of cookies the contractor gave you last year? Can you eat those or take them home to the kids? Wait! First, you might want to attend this important session on procurement ethics in the judiciary. The discussion will include the do’s and don’ts for working with contractors, gifts, when and whether contracts can be awarded to relatives of judiciary employees and former judiciary employees and participation in marketing events and meetings.

Frances Sullivan

This session will provide an overview of Volume 16, Chapter 5 (Personal Property) of the Guide to Judiciary Policy. In addition, the faculty will review common questions received and challenges experienced by court staff in dealing with property management and disposal.

Maurice Christopher, Darcelle Coward, Christopher Smith

This session will cover issues associated with emergency juror payments (imprest funds and convenience checks) and a discussion on budget and appropriations issues related to the Fees of Jurors account.

This session covers everything you always wanted to know about procurement of tenant alterations and cyclical maintenance of your court unit facilities. Find out why judiciary contracting officers have limited authority to buy construction services and how to work with GSA to get large construction projects funded, awarded and administered.

Daily payment and voucher processing activities tips and tricks. We’ll discuss common questions regarding invoices, IPAC, and processing cancellations. By the end of the session, participants should have an understanding of the payment process and should be able to troubleshoot typical issues.

The 2017 Atlantic hurricane season was unprecedented in many ways. The number of named storms, the number of major (category 3 or higher) hurricanes making landfall in the United States, and the widespread catastrophic damage made this one of the most active and costliest seasons in recent history.

The judiciary was not spared from the impacts of the season. Court operations were disrupted in Texas, Florida, Georgia, the Virgin Islands and Puerto Rico. Judges and judiciary staff in these areas suffered destruction to their homes and personal property. The recovery process will continue for years.

This session will focus on the many lessons learned during the 2017 season and how to better prepare for future emergency events.

The integration of CCAM and JIFMS is upon us! By the Fall of 2019 CCAM 2.0 will be fully implemented at all courts. Learn how CCAM 2.0 and Rest Assured’s Criminal Debt Management System will work together, including how CCAM 2.0’s vendor setup requirements for party/payee records can be made pain free, and how data security and reporting functionality will be enhanced.

This session will focus on important issues affecting the financial administration of CJA panel vendor records, travel, and vouchers. In particular, the session will cover best practices for recording tax ID information in eVoucher and implications of TIN mismatches for your panel attorneys and service providers. For staff involved with CJA voucher processing.

This session will focus on the budget cycle for Federal Public Defender Organizations.

This presentation will provide an overview of the Judiciary’s current Treasury initiatives. Presenters will focus on two specific areas: (1) explaining the government-wide and court-specific impacts of Treasury’s accounting and reporting project, Central Accounting Reporting System (CARS); and (2) the use of mobile applications to receive collections from customers via apps on a mobile device.

Are there times when a judiciary contracting officer can limit competition without needing a JOFOC? And what are the times when a JOFOC is required? And what are some legitimate reasons to limit competition? These questions and more will be answered during this informative session, removing all doubt about competing judiciary requirements.

This session will provide an overview of Volume 16, Chapter 5 (Personal Property) of the Guide to Judiciary Policy. In addition, the faculty will review common questions received and challenges experienced by court staff in dealing with property management and disposal.

Join us in the Great Hall at the Fifth Circuit Court of Appeals for a social sponsored in part by the Federal Court Clearks Association and the National Conference of Bankruptcy Clerks.

Stop-Look-Listen and Learn!
This is the place for you to see and experience firsthand the judiciary systems which are currently deployed and those the future may bring!

These booths will include:
Multiple JIFMS booths specific to Acquisitions, Vendor Administration & Reporting;
Judiciary Inventory Control System (JICS);
Court Registry Investment System (CRIS) & FedInvest;
Judiciary Financial System (JFinSys);
Self Assessment Tool (SAT);
Internal Controls Evaluator (ICE) – JIFMS;
Latest Treasury Programs;
NASA SEWP (Solutions for Enterprise-Wide Procurement);
iPPS – InfoWeb Payroll Projection System;
Invoice Processing Platform (iPP);
Civil Criminal Accounting Module (CCAM) 2.0;
eVoucher, and
Rest Assured

This session breaks down the differences between government contract airfares, government airfares, non-refundable airfare and how do I get a credit when my airfare is non-refundable? Then we’ll discuss frequent flyer points (don’t use them!), constructive cost of airfare, differences in the way airlines do business, etc. We’ll answer any lingering questions you have about airlines, airfares, and government travel.

Stacy Slette

Provide updates on what’s new in the Guide to Judiciary Policy regarding Vol. 13, Chapter 2 (Budget Policy), the new Vol. 24, Chapter 4 (Meals and Light Refreshments Policy), and the updated Court Budget Operational Manual (CBOM).

James Farris, Lilly Roeun, Kelly Lee, Cecelia Ashinhurst

This presentation highlights the COCP Level 2 Special Program for Court Reporting Services (Vol. 14 § 120.40.35) and will include a very informative overview of this special program as well as a review of contract templates, vendor registration, obligations and clauses that must be included. A very nifty JIFMS demo will also be provided for your viewing and learning pleasure.

Dorice Kenely

An overview of registry policy updates since the implementation of the Disputed Ownership Fund (DOF), including how the fee structure has changed in CRIS. An introduction to the new JFINSYS registry module, as well as a discussion of various registry topics.

Kathleen Riska

Office of general counsel will provide brief overview on how to identify use of funds issues, focusing on the characteristics of appropriation issue-purpose amount and time. The session will also discuss issues in using local attorney admission fund if appropriations are unavailable. We will go thru common questions on use of both types of funds and also take questions from audience on current issues and how to solve them. Lastly, we will focus on some best practices on local attorney admission fund expenditures that you may deploy in your jurisdiction.

Sheila Rajabiun

Budget 201 (Moving Beyond the Basics) is a course designed for the more experienced budget analyst. It will provide tips and best practices for JIFMS budget procedures, managing funds, explaining how court and unit allotments fit within the national financial plan, and a discussion detailing the process of verifying and projecting allotments.

GSA and the Judiciary recently formed a partnership designed to improve the communication and collaboration between the two organizations. This partnership, called the Service Validation Initiative, has generated some significant changes and enhancements to space related matters. Topics that will be discussed during this presentation include: modifications designed to streamline the RWA process, new resources to validate overtime utility estimates, improved cost estimating tools, new procedure to escalate rent related concerns, refined building maintenance standards.

This session is aimed at furthering Agency/Organization Program Coordinator’s (A/OPCs) knowledge of the GTCC program in general, explain hierarchies, the Good Faith Dispute and other things that may help in the management of your program.

JIFMS has strengthened the judiciary’s financial management capabilities far beyond columns and rows. With the implementation of JIFMS complete, we now have the foundation in place to improve financial management and streamline operations. This session presents ideas on how JIFMS can transform the way we work. We will take a look at the overall product roadmap and share the big picture. You will learn how releases will be performed and how enhancements will be introduced; You will also learn about the technical infrastructure and security safeguards.

This session will cover issues associated with emergency juror payments (imprest funds and convenience checks) and a discussion on budget and appropriations issues related to the Fees of Jurors account.

This session will discuss updates for Chapter 13 which includes the revised reporting requirements for improper payments and relief for accountable officers. The session will also discuss the AO’s monitoring process for improper payments.

Participants in this session will discuss why it is important to maintain a strong internal control environment, and key activities that will help court and federal public defender organization staff protect judiciary assets and information.

This presentation will provide an overview of the monthly reporting reconciliation process with focus on the AO 274, AO 274 Supplemental and the AO 183s. The session will cover questions and issues regarding monthly reporting and provide tips and tricks for the monthly reporting reconciliation process.

This session will take all of the mystery out of deciding whether to forego an open market purchase of products and services and use other contracting vehicles – such as judiciary-wide contracts and BPAs, GSA Schedule, NASA SEWP. Get vital information to help you understand the differences in ordering across this variety of contract vehicles, how each type of order should be structured, and whether and what clauses are associated with each. And a very important discussion will be included about how to determine whether prices are fair and reasonable when using these vehicles.

JIFMS has strengthened the judiciary’s financial management capabilities far beyond columns and rows. With the implementation of JIFMS complete, we now have the foundation in place to improve financial management and streamline operations. This session presents ideas on how JIFMS can transform the way we work. We will take a look at the overall product roadmap and share the big picture. You will learn how releases will be performed and how enhancements will be introduced; You will also learn about the technical infrastructure and security safeguards.

Imagine this. You’re COCP Level 1 or 3 contracting officer in your court unit and a judge, manager or colleague in your office brings you an invoice for some computer software they requested for a special project back in August of last year. What do you do? Do you just call up the vendor and pay the bill? You have found yourself in the RATIFICATION ZONE. Find out more about what sort of actions require ratification, who approves, how it’s funded and other important considerations before you pay that bill.

These five sessions will allow attendees from the District, Bankruptcy, Circuit, Probation & Pretrial, and Federal Public Defender communities to gather and discuss various subjects. Topics will include current issues, items discussed at the Forum, best practices and a free-flow discussion of ideas.

Closing remarks and wrap up.

Location

Hilton New Orleans Riverside Two Poydras Street, New Orleans, Louisiana, 70130, USA

Email